Records Manager and Archiving Consultant Senior

infeurope is looking for a Records Manager and Archiving Consultant with at least 7 years of experience.

The position will be proposed Part time, 40% – 2 days per week.

The position will be proposed as an Hybrid contract means around 50% on-site presence at the client’s office in Luxembourg, corresponding to one (1) day per week, as the consultant will be working part-time (2 days per week).

Start Date: 15/09/25 End Date: 14/09/26 Extension? Yes, up to three (3) renewals of twelve (12) months each

DESCRIPTION

In support of the Corporate Governance and Internal Policies (CGIP) Team, the Service Provider will supply a Consultant to provide the following services:

• Support the delivery of the client’s records management and archiving function.
• Provide expert advice and support CGIP Division in implementing the SharePoint Online records management functionalities across the client and an electronic archiving system interfaced with SharePoint Online.
• Liaise with the external service provider of the client’s archiving system and implement a new filing structure covering both physical and electronic records for long-term or permanent preservation.
• Support the development and testing of a direct interface between SharePoint Online and the client’s archiving system.
• Coordinate and support the client’s divisions in preparing and implementing their respective classification plans for digital archives.
• Support the design and implementation of internal tools and interfaces for the improvement of letter registration and approval processes.

DELIVERABLES

• Prepare and deliver training sessions and communication materials to the staff members regarding the client’s records management and archiving systems and the client’s sensitivity labels framework.
• Develop written operating procedures, process flows and user guidelines on sensitivity labels, records management and archiving processes at the client.
• Update and maintain the internal records management and sensitivity labels webpage.
• Create summaries and reports based on research and analysis in records management and archiving, as required.

DESIRED CONSULTANT

Technical skills:

• Overall direct experience in records management and archiving of at least six (7) years, including day to-day liaison with business areas and preparing records management procedures and communication materials (presentations, tutorial videos, etc.)
• At least three (3) years of experience with MS365 records management tools and policies (SharePoint Online) and in setting up and maintaining electronic archiving systems.
• Previous experience in similar assignments in financial or European institutions will be considered an advantage
• Strong skills with Office 365 tools. Previous experience with Power BI or MS Purview is considered an advantage.

Soft skills:

• Excellent communication and presentation skills.
• Highly organized, with strong task and detailed management.
• Autonomous, with the ability to prioritize and deliver tasks independently.
• Excellent English communication skills, both oral and written.