Interim Administrative Assistant for FRONTEX in Warsaw

We are looking for a Interim Administrative Assistant in the Data Protection Office to work for our client FRONTEX in Warsaw 

Location: Warsaw/Poland at FRONTEX

Start date: Immediately

Contract/Duration: Interim contract provided by a Polish recruitment company, duration to be determined by the client

Preliminary Requirements:

• Candidate must be citizen of member states of the European Union (EU nationality).
• Candidate should be able to obtain its criminal record.
• Languages: English language minimum B2 written and spoken, one additional EU-language.
• At least 1 year of professional work experience.
• very good skills in the main MS Office software (Word, Excel, Outlook).
• successfully completed secondary education as a minimum, any higher education is considered as an advantage

Task description:

• Perform basic administrative tasks as copying, scanning, etc;
• Monitor functional mailboxes and communicate with internal and external parties;
• Assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
• Provide administrative support in general administrative procedures, including flagging deadlines, urgent requests and updating the tasklists;
• Support the document flows and filing;
• Assist in updating the respective Registries on a case-by-case basis;
• Support in drafting notes, letters, reports and follow-ups on documents;
• Assist in the organisations of online and physical meetings, drafting minutes as necessary and maintaining contact lists;
• Support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
• Assist in the preparation of statistical data (tables, graphs and charts);
• Support in drafting reports in various areas related to Frontex activities;
• Any other Tasks assigned by the DPO;

Where to apply:

If you are interested in this interim role, please send your CV to jobs@infeurope.lu