HR Assistant (M/F/D) for an European Agency in Köln (Germany)
We are looking for an HR Assistant (M/F/D) for an European Agency in Köln/Germany (interim position)
Job overview
Perform the administrative activities that facilitate the smooth running of the respective HR sections timely and
efficiently, thereby contributing to a successful team performance and the achievement of objectives.
Accountabilities
General administrative support:
-Performs secretarial duties in the sections
-Assures that databases and filing systems are up to date
-Other administrative support to the department activities
Specific support to the Human resources department:
-Assisting the Recruiters in preparing and organizing interviews and tests (logistical support, scheduling
meetings with the panels according to the Section’s work plan, tests, letters preparation, functional mailbox
monitoring); collaborating in the checking of supporting documents.
-Support in performing initial Pre-screening of applications and organizing the recruitment selection files for
screenings and interview sessions; Updating of Data Bases and extracting reports, Archiving recruitment files
and updating the corresponding data bases
-Support time and leave management operations
-Manage the certificates tool and prepare ad-hoc certificates requested by EASA staff members
-Advice EASA staff members and receive the relevant documents linked to the process of special ID cards and
car registration, including regular communication with the Foreign Office
-Support to contract management (budget monitoring, requests for services, etc.)
-Support to procurement of services
-Management of (life/virtual) events (i.e workshops, trainings, etc.)
Minimum Requirements
-Excellent command of written and spoken English
-Previous work experience in at least 3 of the above specific HR support areas
Professional skills
Document handling procedures
Time Management
Collaboration
Correspondence Management
Communication
Behavioural competences
Quality Orientation
Teamwork
Stakeholder Orientation
Cross-Cultural Sensitivity
Flexibility & Change Adaptability
Please send us your CV at: jobs@infeurope.lu