Administrative Assistant (m/f/d) for FRONTEX (Poland) – Interim/Temporary work
October 30, 2026
|By Infeurope
Job Type(s): Interim (temporary) employment
Location(s): Warszawa/Poland
Company Name: infeurope S.A. / Dekra Praca
We are currently looking for various Administrative Assitants (m/f/d) for a temporary assignment in Warsaw with the European Frontex in various domains.
Domain: Equipment and Logistics Division
- to provide administrative support in general administrative procedures;
- to support the document flows and archiving;
- to support in drafting notes, letters, reports and follow ups on documents;
- to carry out data entry and support an administration and monitoring of electronic databases;
- to support in preparation and evaluation of internal trainings;
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- to support the preparation and follow-up of financial commitments and documents;
- to archive invoices, payment records and bank statements;
- to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
- to provide assistance in preparation, implementation and monitoring of contracts;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to support in drafting reports in various areas related to Frontex activities;
- to track and report on team hours and file expense reports;
- to monitor functional mailboxes and communicate with internal and external parties;
- to perform basic administrative tasks as copying, scanning, etc.
Domain: HR and Corporate Services Division
- to provide administrative support in general administrative procedures;
- to monitor functional mailboxes and communicate with internal and external parties;
- to coordinate and monitor assignments within the HR Unit, ensuring alignment across the teams/sectors and timely delivery;
- to support in drafting notes, letters, reports and follow ups on documents;
- to assist in the preparation of presentations by means of ICT tools;
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- to perform basic administrative tasks as copying, scanning, etc.
- to assist HR’s ICT function from an administrative perspective, in particular in the context of the upcoming implementation and roll-out of new HR-ICT services
Domain: Operational Support Division
- to provide administrative support in general administrative procedures.
- to support the document flows and archiving.
- to support in drafting notes, letters, reports and follow ups on documents.
- to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
- to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
- to assist in the preparation of statistical data (tables, graphs and charts);
- to track and file mission expense reports.
- to monitor functional mailboxes and communicate with internal and external parties.
Domain: Security and Information Management Division
- To provide general administrative support to the Senior Security Officers;
- To provide administrative support for guards shift planning;
- To provide administrative support in distribution of crypto products;
- To provide administrative support in procurement and finance procedures;
- To provide administrative support in handling Data Protection procedures;
- To support the document flows and archiving, including via Advanced Record System;
- To support in drafting notes, letters, reports and follow ups on documents;
- To carry out data entry and support an administration and monitoring of electronic databases and SEC intranet;
- To assist in the organisations of online and physical meetings and drafting minutes as necessary;
- To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- Horizontal administrative assistance Unit, including agenda and meeting planning.
Languages:
- very good knowledge of English (minimum C1 level)
Education and experience:
- min. two years of post secondary education
- relevant professional experience
Duration:
- first assignment until 22.12.2026 with the possibility for extension
- Polish interim/temporary employment contract with Dekra Praca
Applications:
- jobs@infeurope.lu
- Ref. to quote: AA-WS1026-FX