Administrative Assistant in Strasbourg

infeurope is looking for a Senior Administrative Specialist to support eu-LISA in Strasbourg, with a focus on internal and external communication activities.

Expected start date: 7 December 2026
Contract duration: 8 months

TASKS

• Advise on and support the planning, execution and reporting of internal and external communication activities
• Support the development and improvement of communication channels and information-sharing platforms
• Provide advice on communication strategies, methods, formats and visibility actions
• Contribute to the preparation of publications, presentations, newsletters, videos, infographics and other communication materials
• Advise on audio and video recordings, photography and post-editing for meetings and events
• Support the organisation and coordination of internal and external meetings, events and workshops
• Assist in preparing responses to internal and external stakeholder enquiries, including access to documents requests
• Prepare and coordinate documents such as reports, notes, letters, presentations and minutes of meetings
• Support document management processes, including workflows and electronic signatures
• Coordinate appointments and meetings, and assist with administrative and organisational tasks
• Provide advice on the management and distribution of branded communication materials

REQUIREMENTS

• Higher education attested by a diploma
• Minimum 4 years of relevant professional experience, including at least 3 year in administration, communications, event management or a related field
• Experience in internal and external communication activities
• Good organisational skills and ability to manage multiple tasks and priorities
• Ability to exercise professional discretion in a highly confidential work environment
• Proven strong level of personal integrity
• Supportive and helpful personality, with a cooperative and service-oriented attitude
• Good communication and interpersonal skills
• Ability to cooperate smoothly in a multicultural environment
• Very good English language skills; knowledge of Estonian is considered an asset

If you are interested send your CV at jobs@infeurope.lu