Administrative Assistant Human Resources and Talent Acquisition for the EU Agency FRONTEX in Warsaw – Interim/Temporary

We are looking for an Administrative Assistant in Human Resources and Talent Acquisition (M/F/D) for a multinational client in Warsaw, the European Border and Coast Guard Agency, FRONTEX.

Client:

Frontex, the European Border and Coast Guard Agency, supports EU Member States and Schengen-associated countries in the management of the EU’s external borders and the fight against cross-border crime. Frontex is a centre of excellence for border control activities at the EU’s external borders, sharing intelligence and expertise with all Member States and with neighbouring non-EU countries affected by migratory trends and cross-border crime.

Main tasks:

Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Talent Acquisition and Planning Sector

• Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents minutes, reports);
• Support in pre-boarding procedures (preparation of Document Management System requests for access cards and IT equipment, scheduling medical check-ups, communicating with candidates);
• to monitor functional mailboxes and communicate with internal and external parties;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to perform basic administrative tasks as copying, scanning, etc.

 Education:

• Essential: Successfully completed secondary education related to Administration and at least in one of the following domains: finance, information management, public relations, event organization and office logistics, project management.
• Advantageous:
  • university degree in the field of business administration, finance or economics;
  • knowledge of the EU financial regulatory framework;
  • additional education related to asset management;
  • university degree in public relations, journalism or languages;

Work Experience:

• Essential: Minimum 1 year of professional experience in the field of Administration
• Advantageous:
  • previous experience in administrative and financial support tasks;
  • experience in information management;
  • experience in finance and business management, public procurement or accounting;
  • experience in supporting project management;
  • support in organization of press and outreach events;
  • proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events.

IT Skills:

• Essential: Expert knowledge of MS office (Excel, Word & Outlook)
• Advantageous:
  • Knowledge and experience in working with databases;
  • Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language Skills:

• Essential: Very good command of oral and written English (Minimum B2 level)

Other Skills:

• High level of responsibility and ability to work independently;
• High level of service orientation;
• Ability to work under pressure and experience in organizing work and prioritizing accordingly;
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• Strong sense of accuracy and attention to detail;
• High level of discretion and ability to handle confidential matters;
• Proven organizational skills;
• Ability to adapt to a dynamic working environment;
• Ability to learn new skills and software;
• Ability to work in a team.

Remuneration:

• Market rates
• Polish employment contract (interim/temporary)

Location: plac Europejski 6, 00-844 Warszawa, Poland

Start date: Mid/End April 2026, approx.

Please send us your CV at:  jobs@infeurope.lu

Reference: 02ADMASSTAL

infeurope S.A. represents a consortium of infeurope Luxembourg and ManpowerGroup, Warsaw