Senior Administrative Support

Job Type(s): CDI Permanent
Location(s): Luxembourg
Company Name: infeurope S.A.

infeurope is looking for a Senior Administrative Support with more than 7 years’ experience in Luxembourg.

TASKS:

  1. Support the budget process
    Budget forecast and update of real consumption
    Support on AToR/PO request
    Follow-up of the Invoice/timesheet process                                                                                                                                                              Follow-up approval process of the projects team
  2. Support the project reporting                                                                                                                                                                          Coordination and review of the end of month reporting of all the projects run in the unit (Project Progress Report), updates of all MS-projects of the team.
  3. Support to the head of units                                                                                                                                                                              Preparation of presentation (Project Management Team meeting, Steering Committee, Change management)                                                Capturing minutes of meetings                                                                                                                                                                              Creation of surveys and data analysis
  4. Any other administrative task supporting Head of Unit                                                                                                                          Coordination and follow-up of the newcomer and leaver process                                                                                                                            Contact with service providers (for the newcomer/ leaver process, for POs request or invoicing follow-up)

EXPERIENCE:

  • Advance usage of MS project (or similar planning tools)
  • Advance usage of MS Excel (formulas, vlookup, pivot tables, etc.)
  • Good written communication (English C1)

KNOWLEDGE:

  • Proven PMO experience involving more than 40 people
  • Proven experience in budget management for large teams > 60 people
  • Proven experience in performing administrative tasks for team of more than 40 people
  • Proven recent experience in a manager support role

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