Management Assistant for Frankfurt/Main

Job Type(s): CDD Full Time
Location(s): Frankfurt/Main
Company Name: infeurope S.A.

We are looking for a Management Assistant (M/F/D) to work for a multinational client in Frankfurt/Main

Start date: mid-August 2022

End date: 4 months, extensions possible

Main tasks:

  • Providing general administrative and business-oriented support to one or several Departments, depending on their size and/or on the complexity and nature of the tasks undertaken;
  • Supporting the organisation, ensuring smooth and efficient functioning of the department’s operational processes and information flows, (such as for training, travel arrangement, etc.) including planning and monitoring activities, projects, resources and budget lines;
  • Coordinating and managing the organisation of meetings, telephone conferences, appointments, associated logistics and documentation to support the Departments processes;
  • Coordinating the timely production and approval of papers for Senior Management and Board meetings and for meetings with management participation, ensuring accuracy, consistency, filing and record keeping of documents;
  • Supporting the management in monitoring deadlines and coordinating work streams;
  • Participating in specific projects at department or corporate level, as appropriate and if required;
  • Liaising with support service units for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services and assets management;
  • Facilitating communication within the department/s as well as between the department and the rest of the organisation and with external parties;
  • Providing support and back-up to colleagues and other Management Assistants as appropriate;
  • The role will be initially overseen/assisted by an existing experienced management assistant.

Education:

  • Bachelor & or a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.
  • Have at least 1 year of proven full-time professional experience in a field relevant for this position
  • Proven experience in providing administrative and business-related support to managers as well as to business units;
  • Proven experience in supporting business processes and supporting the management of projects;

Computer skills:

  • Expert knowledge of MS office (Outlook, Excel, Word & PowerPoint)

Language skills:

  • Very good command of oral and written English.
  • German helpful but not necessary.

Work schedule:

  • 40 hours per week from Monday-Friday

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