infeurope S.A.

Service provider for international Institutions

infeurope is looking for additional enthusiastic, autonomous team player, ready to take on board challenging projects and initiatives, to join and reinforce a team of five in the DMO (Document Management Office) of our client (situated Luxembourg-Kirchberg) and who is also able to adapt to changing environments and requirements.

Your mission

You will actively, participate, contribute or lead in several of the following processes, activities and initiatives:

  • Management of Taxonomy, document nomenclature, metadata set, access rights / permissions and location of records in the activity-based file plan of EDRM – GED System;
  • Management of IT projects entailing document management automations to ensure automated e-archiving of  records. This includes analysis and functional requirement specifications writing;
  • Management of Users and Groups in EDRM – GED System;
  • Delivery of presentations on policy concepts in own domain (Information management, file plan, metadata, confidentiality, permission model etc…)
  • Delivery of hands-on trainings of the usage of EDRM – GED System combined with e-archiving and document management best practices;
  • Promotion and communication to broad range of public (network to end-user, team leader) using broad range of channels (Intranet articles, Newsletter, FAQs, videos, internal Governance documentation, requirement specifications…);
  • Provision of Document Management Support and Advice at large;
  • Assistance in the coordination and the implementation of Information Classification Policy in close cooperation with the business and peer stakeholders.

Your profile

Qualification

  • University Degree in Information management, Records management, Archives or Document Management (BAC+5).

Professional experience

  • Archiving, information or document management experience in a corporate information service;
  • Usage of document management systems for records identification, registration, filing, storage, retention, preservation and conservation;
  • Usage of e-archiving, records management and document management standards practices (ISO 15489 or equivalent, MOREQ) and related procedures;
  • Usage of Dublin Core or any metadata system;
  • Knowledge of ISO 23081 Metadata for records;
  • Experience in writing (ex: procedures, working instructions, newsletters, news articles end-user awareness documentation in own domain etc…);
  • Experience ISO 30303 Management systems for records would be an advantage;

Linguistic and other IT skills

  • Fluent in English or French
  • Have a sufficient command of the other one to be able to work in both languages interchangeably (knowledge of any other EU language is welcome)
  • Usage of the following standard software tools: Microsoft Office suite: Word, Excel, Outlook and Adobe.
  • Experience with video or e-learning (ex: Cantasia etc…) is an advantage;
  • Basis of an EDRM system (ex: ideally Content Server or any other e.g. Documentum…; basics of SharePoint would also be of advantage);

 

Competencies:

  • Strong sense of responsibility, initiative, integrity and commitment
  • Strong analytical skills
  • Very good interpersonal and communication skills
  • Good service and Customer Orientation
  • Ability to write in a structured concise way
  • Ability to organize and prioritize workload
  • Ability to work reliably and accurately (attention to details)
  • Ability to present and train
  • Ability to work in a multicultural environment
  • Flexibility and adaptability
  • Willing to learn further and to share.

 

We offer

  • An interesting work environment in a small and highly skilled multinational team
  • Regular training courses and certification tracks (technology and methodology) in the framework of our CPD – Continuing Personal Development – program
  • Performance related salary

Interested in joining our team? Send us your resume and cover letter to:

jobs@infeurope.lu

Ref: DMP_WS_0819

To apply for this job email your details to jobs@infeurope.lu

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