Administrative & Operational Assistant

Job Type(s): CDI/Permanent
Location(s): Luxembourg

Job Opportunity: Administrative and Operational Assistant

Location: Luxembourg
Contract Type: Permanent
Start Date: End of August / Beginning of September 2024

Position Overview

infeurope is seeking an experienced Administrative and Operational Assistant with a minimum of 7 years of relevant experience. This role involves providing comprehensive administrative support to ensure the smooth operation of our activities.

Key Responsibilities

  • Administrative Support: Provide assistance in English and French, ensuring efficient day-to-day operations.
  • Documentation: Draft meeting minutes, reports, guidelines, and assist with the preparation, finalization, and distribution of various documents, including letters, notes, reports, graphs, and PowerPoint presentations.
  • Information Management: Manage the flow of information to ensure seamless coordination and operation of activities.
  • Support in Studies and Reports: Aid in drafting and reviewing studies and reports related to financial instruments such as micro-entrepreneurship, social entrepreneurship, skills and education.
  • Unit/Division Support: Assist with calendar management, organization of meetings and events, handling correspondence, preparation and distribution of documents, maintaining electronic and paper filing systems, and supporting unit activities and time reporting.
  • Coordination: Facilitate coordination between the team and the Advisory Services Director’s office, follow up on timely timesheet input, and ensure high-quality data recording.

Minimum Requirements

  • Language Proficiency: C1 level in English and French is mandatory.
  • Bachelor’s Degree in communication or any related field.

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