Administrative Assistant (Warsaw, Poland)

We are looking for an Administrative Assistant to work for a multinational client, the European Border and Coast Guard Agency (FRONTEX), located in Warsaw/Poland.

Candidate should be citizen of member states of the European Union (EU nationality).

Work Type: Interim employment

Start date: 02/05/2023

End date: 31/12/2023, extensions possible

Main tasks:

• Support the document flows and archiving,
• Support in drafting notes, letters, reports, payment records and follow-ups on documents,
• Support in preparation and evaluation of internal trainings,
• Assist in the organisation of online and physical meetings,
• Assist in arranging missions, flight bookings and agenda management,
• Monitor functional mailboxes and communicate with internal and external parties.

Job requirements:

• Secondary or higher education,
• Good command of oral and written English (B1/B2 level),
• Minimum 1 year of professional experience in the field of Administration, possibly exposed to information management, project management, events management or other areas,
• Practical knowledge of MS office (Excel, Word & Outlook), experience in any other professional tools is considered as an advantage,
• High level of responsibility and communication skills.

 Our offer:

• Work in the well-known, European organisation of dynamic structure,
• Gaining professional experience in the international environment which will give you an opportunity to include a top-notch reference in your CV,
• Work on interesting projects during which you will sharpen your skills,
• Possibility of developing wide professional relationships.